Performance Management Program for Assistant Drafters (Reissued July 2002)

The attached document is the Performance Management Program for Assistant Drafters. The document includes amendments that were considered and discussed at the Workplace Consultative Committee meetings of 8 November 2001 and 18 July 2002.

Hilary Penfold
First Parliamentary Counsel
19 July 2002

Performance Management Program for Assistant Drafters

Contents

1 Introduction
1.1 Background and sources
1.2 Application of program
1.3 Summary—operation of program

2 Objectives

3 Fundamental premises

4 Performance agreements
4.1 Contents of performance agreements
4.2 Suitable percentage weightings for standard targets
4.3 Drafting skills covered by the targets
4.4 Weighting of skills within drafting targets
4.5 Non-drafting targets
4.6 “Fully effective” performance standards

5 Performance appraisal
5.1 The appraisal interview
5.2 Self-assessment

6 Working out a preliminary performance rating
6.1 Applying the rating scale
6.2 Calculating the rating

7 The moderation process

8 Individual Development Plans

9 The mid-cycle review
9.1 The review
9.2 Need for continuous feedback

10 Review of appraisals
10.1 Informal review
10.2 Formal review

11 Links to other staffing matters
11.1 Probation
11.2 Salary advancement for legal staff
11.2.1 APC1s
11.2.2 APC2s and APC3s
11.2.3 APCs who are not appraised as fully effective

12 Administrative matters
12.1 Entry into performance agreement
12.1.1 Responsibility for entering into performance agreement
12.1.2 Signatories to performance agreements
12.1.3 Paperwork
12.2 Appraisal periods—duration of performance agreements
12.2.1 Standard period
12.2.2 Duration of agreements
12.2.3 Staff employed as at 1 July 2001—transitional provisions
12.2.4 Short-term placements
12.2.5 Departing staff
12.3 Appraisal interviews
12.3.1 Timing
12.3.2 Notice
12.3.3 Appraisers and appraisees to prepare for interview
12.3.4 Paperwork
12.4 Mid-cycle review
12.4.1 Timing
12.4.2 Notice
12.4.3 Paperwork
12.4.4 Mid-cycle review may be overtaken by changes to drafting teams
12.5 Handling of performance management material
12.5.1 Performance agreements
12.5.2 Performance appraisals
12.5.3 During the appraisal cycle
12.5.4 After the performance appraisal is completed
12.5.5 Destruction of performance appraisal records
12.5.6 Operation of Privacy Act
12.6 Performance agreements, appraisal periods and allocation to drafting teams

13 Training

Schedule 1—Modifications for Senior Officers

Schedule 2—Generic performance standards

Schedule 3—“Fully-effective” performance descriptions
APC1
APC2
APC3

Schedule 4—Standard performance agreement (Assistant Drafters)

Schedule 5—Individual Development Plan

Schedule 6—Appraisal report

Schedule 7—Mid-cycle review report

Schedule 8—Extracts from PSC Guidelines
Part A—Moderation
Part B—Graduated return to work

Schedule 9—Core Skills for APC1s, APC2s and APC3s

Schedule 10—APS Values
APS Values

Schedule 11—Work level descriptions for legal staff
APC1:
APC2:
APC3