ExCo instruments

Under the Legal Services Directions 2017, the drafting of legislative instruments made by the Governor-General (ExCo instruments) is tied to OPC. These instruments must therefore be drafted by OPC. The order in which instruments are drafted is governed by OPC’s ExCo instruments program.

How does the ExCo instruments program work?

Before each Parliamentary sittings period, First Parliamentary Counsel seeks bids from departments for ExCo instruments to be drafted during that sittings period. For this purpose, the Autumn sittings period starts on 1 January, the Winter sittings period starts on 1 May and the Spring sittings period starts on 1 August. Those deadlines are set by the Department of the Prime Minister and Cabinet and are advised to Departmental Legislation Liaison Officers by Legislation Circular.

Bids should be emailed to OPC to instrument.instructions [at] opc.gov.au.

Bids are considered by OPC and a program for the drafting of ExCo instruments for a particular Parliamentary sittings period is then developed.

Top of Page

What is, and is not, covered by the ExCo instruments program?

The ExCo instruments program only relates to legislative instruments that are submitted to the Federal Executive Council for making by the Governor-General. These instruments include regulations, commencement Proclamations and Ordinances of the non-self-governing Territories.

The program does not affect OPC’s other drafting services such as the drafting of Court Rules or untied work. Agencies can still engage OPC for untied instruments on a fee-for-service basis, outside the ExCo instruments program. Although made by the Governor-General, commencement Proclamations are also not included in the program, and OPC is available to draft these on an as-needed basis.

Top of Page

Templates for bids and variations to bids

The template for ExCo instrument bids is available below. If the priority of an instrument changes, or an additional instrument needs to be added to a department’s bid, a variation bid must be provided to OPC. The variation template is available below. Variations to bids should be emailed to instrument.instructions [at] opc.gov.au.

ExCo Instruments—bid template PDF 368kb      RTF 8kb
ExCo Instruments—variation to bid template PDF 363kb     RTF 8kb

Policy approval for ExCo instruments

Policy approval does not need to be in place for an ExCo instrument to be included in a bid. However, OPC  requires general policy approval from the relevant Minister (or the Cabinet) to be in place when drafting instructions for the instrument are issued, unless other arrangements are in place with OPC.

If your Department has a particularly urgent matter, an SES officer may issue drafting instructions or a request for OPC services without policy approval. The instructions should explain the reasons for the urgency, why it has not been possible to obtain the policy approval and when the policy approval will be obtained. A variation to the program will also generally be needed.

Policy approval is not required for commencement Proclamations, or for instruments drafted by OPC on a billable basis (i.e. untied work).

Top of Page

Giving initial instructions to OPC

Initial instructions for an ExCo instrument should be issued at least 6 weeks before a finalised version of the instrument is required. They should be emailed to instrument.instructions [at] opc.gov.au.

However, if the instrument or policy is complex, or the instrument is large, it may take significantly longer than 6 weeks to complete a final draft. In this case, instructions should be given as soon as possible. This ensures drafting work can commence when resources become available in accordance with the priority given to the instrument.

When a finalised instrument is required depends on the timeframes needed for any internal departmental processes, consultation and Ministerial timeframes to seek the signature of your Minister and meet the “Cut-off for Final Papers” deadline set by the ExCo Secretariat. These deadlines are advised to Departmental Legislation Liaison Officers by Legislation Circular. Sufficient time must also be allowed if an exposure draft of an instrument is needed.

If your Department has a particularly urgent matter, please ensure the relevant OPC instrument client adviser for your Department is contacted as soon as possible to discuss the timeframes by which the instrument needs to be developed. Departments should also contact the Secretariat as soon as possible if it is considered that an instrument may need to be considered urgently by the Federal Executive Council.

Top of Page

More information

OPC instrument client adviser for your Department.

Other useful information, including OPC’s Instruments Handbook, can be found on the legislative handbooks page.

Top of Page